What will the apprentice be doing on site

We are seeking a motivated and well-organised Events Assistant Apprentice to join a university campus team engaged in Life Sciences where you will play a vital role in supporting the planning and delivery of a diverse calendar of events. This is an exciting opportunity for someone who is enthusiastic about event planning, communications, and creating engaging experiences.

The apprentice will work alongside experienced event professionals and gain hands-on experience across all stages of the event lifecycle – from early-stage planning and venue research to on-the-day coordination and post-event evaluation. The role will give the opportunity to learn how successful events are delivered in partnership with multiple stakeholder collaborators. This could include sessions such as the delivery of in-person and virtual workshops, employer or investor engagement events, marketing campaigns, and more. The role will support the communications with key stakeholders across Cambridge, help to promote events through online and offline channels, write social media posts and play a central role in making sure that all events and communications run smoothly. Whether it is preparing attendee lists and biographies and signage, supporting virtual breakout rooms, liaising with speakers and caterers, or providing a warm welcome at registration, you’ll be at the heart of the team making it all happen.

This Apprenticeship is ideal for someone with a positive attitude and a willingness to learn. You’ll be supported every step of the way and encouraged to contribute your ideas, take the initiative, and develop your own professional confidence in a fast-paced and supportive environment.

Key Responsibilities

•Support the planning, coordination, and delivery of internal and external events, spanning political visits, campus enlivenment activities and investor engagement
•Liaise with suppliers, venues, speakers, and delegates, whilst building rapport and trust
•Draft and send invitations, manage RSVP lists, and monitor attendance
•Assist with digital event promotion via email, social media, and internal platforms
•Prepare materials, signage, name badges, and event kits
•Attend in-person and online events to provide logistical and customer service support
•Collect feedback using a variety of methods and help evaluate event success
•Keep accurate records, update databases, and support reporting
•Involvement in the preparation, management and reconciliation of event budgets
•Take the initiative to pose effective questions to colleagues and suppliers
•General administrative duties, as required

The apprentice will need

Basic understanding and use of Microsoft programmes - word processing and database programmes – Outlook, Word, Excel, PowerPoint.
Good literacy skills.

What sort of candidate are you looking for

An interest in the Health and Life Sciences sector . Effective communication and problem solving skills are top of the list.
Good computer skills, positive attitude, eye for detail, inquisitive, creative, independent and reliability also desirable.

Essential qualities

• Excellent organisational skills and attention to detail
• Strong communication skills – verbal and written, as well as visual content creation
• Confident using Microsoft Office (Word, Excel, Outlook, PowerPoint)
• Creative thinker with an interest in events and marketing
• Reliable, enthusiastic, and willing to learn even when under pressure and faced with challenges
• Able to manage time effectively and prioritise tasks
• Works well independently and as part of a team, whilst actively seeking clarity and support where needed
• Positive attitude and professional demeanour
• Demonstration of great attendance, time-keeping, personal presentation and conduct

Desirable qualities

• Prior events, customer service or office experience
• Interest in digital marketing and event technology platforms

Qualifications Required

Maths & English GCSE Grade 4 or above or equivalent

Relevant information about the site

There is good Public transport to the location – the apprentice will not be expected to have their own transport but a bike may be beneficial though not essential.